Building Log Book Requirements - Part 2

For the majority of buildings the Log Book should comprise of fifteen sections, containing information as indicated below. This part contains Sections 1 to 6.

Section 1. Updates and Annual Reviews

This Section has a table to record the updates and reviews made to the building and its systems during its lifetime. The log book should be reviewed annually as part of the organisations quality assurance system and an entry should be made for each review. Where the log book has been updated then the changed pages should be recorded.

Section 2 Purpose and Responsibilities

This Section contains statements of purpose, the log book author contact details, the facilities manager contact details and a statement of the facilities managers responsibilities.

Section 3 Links to other Key Documents

This Section should contain the location of other key documents such as the emergency procedures, health & safety file master index, hazard register, O&M Manuals, maintenance schedules, asset register, BMS Manual, record drawings and equipment log books such as the boiler log book.

Section 4 Main Contacts

This Section should contain all of the major construction participants both design and build, along with the primary emergency contacts and those for the electrical and gas supplies.

These should include the architect, services engineers, planning supervisor, main contractor, services contractors, commissioning engineers, O&M Manual and Building Log Book authors, facilities managers and maintenance contractors.

Section 5 Commissioning, Handover and Compliance

Section 5 should contain information relating to the commissioning and handover of the building to the occupiers.

It should contain a summary of the arrangements for the commissioning who carried it out, when and what procedures and codes were followed, such as Codes A, B, C, L, M, R and W.

The commissioning results should be summarised for each system.

Air Infiltration and Insulation Continuity results should be included here.

The commissioning manager should be identified here.

Dates for Handover, end of Defects Liability should be included.

A list of documents provided at Handover should be provided here.

Section 6 Overall Building Design

This Section is a major part of the Log Book. It should contain:

• a general description of the building usually provided by the architect.
• the clients design requirements normally provided by the services designers.
• the conceptual design provided by both the architect and the services designers.
• a diagram representing the fundamental features of the building systems design usually developed by the log book author.
• any special design features provided by the architect and/or services designers.
• the carbon emission design assessment by the services designers.
• key interactions between the building and its systems and between the various systems to be provided by the architect and services designers.
• the benefits and limitations of the designs provided by both the architect and the services designers.
• key does and donts what should the occupiers do to make efficient use of their building and systems and what they should not do. Often common sense but the services designers should make sure these contain relevant items.

This article is produced by Tony Dolling, Director of

Krisco Technical Publications Ltd. Krisco are Technical Authors specilizing in the construction industry. They produce Building Log Books, Health & Safety Files, Operation & Maintenance Manuals and Tenants Manuals.

Tel. - +448 700 343 550
Fax. - +448 700 343 551
Email - sales@tm31.co.uk
Web - http://www.tm31.co.uk

Home Repair Help